Key information and restrictions
● Maximum capacity is 120 people (including children and staff)
● The building (including the toilets) must be left clean and tidy and all waste
and belongings removed (AVCC does not have waste collection)
● Leave the building quietly at all times taking particular care after 9pm
● Standard rental hours are 9am to 10pm
● Ashton Vale residents (BS3 2) can book the hall up to 11.30pm; music must
stop at 10:45pm and the building must be vacated by 11.30pm
● The Hirer is responsible for safety and conduct
● All damage and breakages must be paid for
● Use the car park and take care to not obstruct the pavement
● No smoking or vaping indoors
● Alcohol may be served free but not sold
● No sharp objects (including knives) are to be left unattended or on the
premises after hire
Key booking and payments information
See hire rates below for more information including bank details and cancellation
fees
Contact: [email protected]
● Bookings must be made by someone aged 18+
● Bookings are only confirmed once the deposit has been received by bank
transfer within 48 hours of booking
● Use of the kitchen is an additional charge
● Full payment by bank transfer is due 7 days before the event
● The deposit will be refunded by bank transfer within 72 hours of the event
following satisfactory inspection
Safety and responsibility
● The Hirer must be familiar with the Fire Safety Floor Plan and communicate fire
safety procedures to attendees
● Fire exits must remain clear
● Internal fire doors must not be propped open (garden and front door may be)
● No smoking or vaping inside and only in designated areas outside
● No fireworks or pyrotechnics inside or outside
● No sharp objects (including knives) are to be left unattended or on the premises after
hire
● Accidents must be recorded in the accident book (kept in the first aid box in the main
hall) and reported to AVCC by telephone or email
● Use the car park and take care to not obstruct the pavement if parking on the road
● The Hirer is responsible for safety and conduct
Use of building
● Hire period includes setup and cleaning
● Max capacity 120 (including children and staff)
● Hirers cannot use the building at any times other than those stated on the booking
form
● The right of entry/cessation of activity at any time during the hire period is reserved
for AVCC and its agents and the police where deemed appropriate
● Alcohol may be served free but not sold
● No animals except assistance dogs unless approved at time of booking
● Use of the garden is at the Hirer’s own risk and children should be supervised
● No access to unbooked/private areas; the kitchen can be used only if it has been
booked
● No use of stage unless specifically requested
● No sub-letting
● No fixtures or fitments of any kind shall be driven into any part of the building
● Do not use or interfere with other people’s equipment
● The Hirer shall remove any sign, flag, emblem or other decoration if requested to do
so, for any reason, by AVCC
● Advertising must comply with these Terms and Conditions
● Dimensions:
○ Height to ceiling - 3.2 metres
○ Height to beams - 2.37 metres
○ Length (door to stage) - 15.8 metres
○ Width - 9.6 metres
Entertainment and licensing
● To meet licensing conditions:
○ Music must stop at 10:45pm and the building must be vacated by 11.30pm (only
Ashton Vale residents (BS3 2) can book up to 11.30pm; all other events must
finish by 10pm)
○ Food and hot drinks cannot be sold after 11pm
● AVCC does not have a licence for the sale of alcohol at any time
Equipment and setup
● Electrical equipment must be PAT tested
● No additional lighting or is allowed without approval at time of booking
● Temporary stage sets:
○ Must not obstruct fire exits, signage, alarms, emergency lighting, or exceed safe
loading limits
○ Must be assessed and approved by AVCC in advance
○ AVCC reserves the right to inspect and request changes before use
Liability and insurance
A copy of our public liability insurance is available on request
● AVCC is not responsible for loss, damage or injury; the Hirer shall indemnify AVCC
against any claim which may arise out of the hiring
● The Hirer is responsible for all damage and breakages (ie. the Hirer is responsible for
the full cost of replacement ‘as new’ of any equipment and for making good any
damage to the building, fixtures and fittings)
● The Hirer is responsible for ensuring adequate insurance is in place where required
including for any equipment (eg. bouncy castles) or services (eg. catering); AVCC
may request evidence of this prior to the event
End of hire
● Leave the building (including the toilets) clean and tidy
● Remove all waste, property and belongings otherwise AVCC may apply removal fees
(AVCC does not have waste collection)
● All equipment must be returned as found (follow guidance available in hall)
● Leave the building quietly at all times, taking particular care after 9pm
● Maximum capacity is 120 people (including children and staff)
● The building (including the toilets) must be left clean and tidy and all waste
and belongings removed (AVCC does not have waste collection)
● Leave the building quietly at all times taking particular care after 9pm
● Standard rental hours are 9am to 10pm
● Ashton Vale residents (BS3 2) can book the hall up to 11.30pm; music must
stop at 10:45pm and the building must be vacated by 11.30pm
● The Hirer is responsible for safety and conduct
● All damage and breakages must be paid for
● Use the car park and take care to not obstruct the pavement
● No smoking or vaping indoors
● Alcohol may be served free but not sold
● No sharp objects (including knives) are to be left unattended or on the
premises after hire
Key booking and payments information
See hire rates below for more information including bank details and cancellation
fees
Contact: [email protected]
● Bookings must be made by someone aged 18+
● Bookings are only confirmed once the deposit has been received by bank
transfer within 48 hours of booking
● Use of the kitchen is an additional charge
● Full payment by bank transfer is due 7 days before the event
● The deposit will be refunded by bank transfer within 72 hours of the event
following satisfactory inspection
Safety and responsibility
● The Hirer must be familiar with the Fire Safety Floor Plan and communicate fire
safety procedures to attendees
● Fire exits must remain clear
● Internal fire doors must not be propped open (garden and front door may be)
● No smoking or vaping inside and only in designated areas outside
● No fireworks or pyrotechnics inside or outside
● No sharp objects (including knives) are to be left unattended or on the premises after
hire
● Accidents must be recorded in the accident book (kept in the first aid box in the main
hall) and reported to AVCC by telephone or email
● Use the car park and take care to not obstruct the pavement if parking on the road
● The Hirer is responsible for safety and conduct
Use of building
● Hire period includes setup and cleaning
● Max capacity 120 (including children and staff)
● Hirers cannot use the building at any times other than those stated on the booking
form
● The right of entry/cessation of activity at any time during the hire period is reserved
for AVCC and its agents and the police where deemed appropriate
● Alcohol may be served free but not sold
● No animals except assistance dogs unless approved at time of booking
● Use of the garden is at the Hirer’s own risk and children should be supervised
● No access to unbooked/private areas; the kitchen can be used only if it has been
booked
● No use of stage unless specifically requested
● No sub-letting
● No fixtures or fitments of any kind shall be driven into any part of the building
● Do not use or interfere with other people’s equipment
● The Hirer shall remove any sign, flag, emblem or other decoration if requested to do
so, for any reason, by AVCC
● Advertising must comply with these Terms and Conditions
● Dimensions:
○ Height to ceiling - 3.2 metres
○ Height to beams - 2.37 metres
○ Length (door to stage) - 15.8 metres
○ Width - 9.6 metres
Entertainment and licensing
● To meet licensing conditions:
○ Music must stop at 10:45pm and the building must be vacated by 11.30pm (only
Ashton Vale residents (BS3 2) can book up to 11.30pm; all other events must
finish by 10pm)
○ Food and hot drinks cannot be sold after 11pm
● AVCC does not have a licence for the sale of alcohol at any time
Equipment and setup
● Electrical equipment must be PAT tested
● No additional lighting or is allowed without approval at time of booking
● Temporary stage sets:
○ Must not obstruct fire exits, signage, alarms, emergency lighting, or exceed safe
loading limits
○ Must be assessed and approved by AVCC in advance
○ AVCC reserves the right to inspect and request changes before use
Liability and insurance
A copy of our public liability insurance is available on request
● AVCC is not responsible for loss, damage or injury; the Hirer shall indemnify AVCC
against any claim which may arise out of the hiring
● The Hirer is responsible for all damage and breakages (ie. the Hirer is responsible for
the full cost of replacement ‘as new’ of any equipment and for making good any
damage to the building, fixtures and fittings)
● The Hirer is responsible for ensuring adequate insurance is in place where required
including for any equipment (eg. bouncy castles) or services (eg. catering); AVCC
may request evidence of this prior to the event
End of hire
● Leave the building (including the toilets) clean and tidy
● Remove all waste, property and belongings otherwise AVCC may apply removal fees
(AVCC does not have waste collection)
● All equipment must be returned as found (follow guidance available in hall)
● Leave the building quietly at all times, taking particular care after 9pm